Categories
Companies customer service Complaining about customer service Latest News Topical

Complaints increasing & customers want better service!

The Institute of Customer Service has released its annual UK Customer Satisfaction Index today, 25 January 2022 and reveals that complaints are up!

The report comes out twice a year, this was my analysis of the figures in July last year.

man talking across table to coupleImprovements in complaint handling

The report this year reveals that consumers have experienced some significant improvements in complaint handling.

However…! 16.4% of consumers say that they have experienced a problem with a company in the last year. This may indicate that people are getting better at complaining and doing it more often. It is not necessarily that customer service is getting any better!

It is difficult to tell if there really is an improvement or whether the complexities of the COVID-19 context changes things. At the beginning of the pandemic we were seeing more tolerance of poor customer service and consumers making allowances. As time has gone by consumers’ no longer tolerate the “COVID excuse.

Complaints to companies on the increase

The number of customers who made a complaint to a company increased to 13.1% from 11.7% in the previous year.

The research also showed that 34% of customers will pay for better service. This is an increase of 4.5 percent compared to a year ago and 8.1 points more than in the January 2020 UKCSI. Customers who prefer excellent service, even if it costs more, have higher levels of satisfaction with organisations than other customers.

Invest in customer service

I feel like I’m banging my head against a brick wall when I try to advise businesses on investing in customer service!

It doesn’t always have to cost more, because in the long run the investment will mean more satisfied customers who do the heavy lifting of the marketing for them. More satisfied customers and less time spent on dealing with issues means increased sales!

Improve ethical choices

The research further showed that “significant numbers of customers deliberately choose an organisation for a range of ethical reasons, especially a focus on customer service, local relevance and or commitment to environmental sustainability.”

Consumers are demanding more from companies which need to step up their game to survive. They want better customer service and for companies to do more to commit to environmentally friendly practices.

What do consumers want?

The report sends out a loud and clear signal to companies. Consumers want better service and they are prepared to pay for it. Consumers are frequently time poor and companies need to realise that consumers value their time and would rather pay for better service than pay less and be inconvenienced.

The Complaining Cow free support for businesses

Join the Facebook Group Customer Service: Compassion, Care and  Integrity  A private group where you can give and get support, advice and share good practice on how to improve complaint handling.

Free download Customer Service: 5 ways to get rave reviews & referrals a few tweaks to your customer service can help you reduce risk to reputation, finances and impact on customers and increase sales.

 

Customer Service how to turn customers into superfans raving about your products/services

The Complaining Cow Services

To see how The Complaining Cow can help you improve your customer service see Services.

Cow can help you prevent and handle complaint see Services.

New course for decision makers in large companies. From Dismay to Delight

 

Categories
ADR Ombudsman Complaining about customer service Complaining about faulty goods Deliveries Financial issues Laws telecoms Utilities

How to take a complaint further

This is a version of the article How to escalate a complaint when customer services fails that first appeared on The Metro website 28 December 2021.

How to escalate a complaint when customer services fails

Complaining can often be infuriating. You can be sent from pillar to post, fobbed off, ignored, or they may keep you waiting on the phone wasting your time. They may tell you that you should have taken out a warranty, despite the fact that your consumer rights will be worth more. You may have a lost parcel and the retailer tells you to take it up with the courier. This is a common fob off, as your contract is always with the retailer.

So what do you do when you can’t get a satisfactory resolution to your complaint through customer services?

There are a number of ways you can take the matter further.

Man arms out stretched banging fist on table

Contact the CEO

Ceoemail.com is a website that provides email addresses for CEOs. Over the years this site has become increasingly popular, showing the effectiveness of using this method and perhaps a growing frustration with customer services. The editor of the site, Marcus Williamson, says “Try to resolve your issue via customer services first. But if you’re not getting the answer you need then escalate to the CEO using the email address from our website.“

The CEO may not respond personally. However, it will get the matter escalated, often via a dedicated CEO team who have more autonomy and authority to resolve issues.

After obtaining the email address for the CEO, write to them explaining the situation. Detail all contact so far and send attachments with any correspondence that you have had with the company. Quote the applicable law or regulations which they are breaching. For example, the Consumer Rights Act 2015 – if items are not of satisfactory quality, do not last a reasonable length of time, do not match the description or are faulty then you are entitled to a refund, repair or replacement. (Full refund up to 30 days from purchase).

Outline that you are a loyal customer, if applicable. Be polite, succinct and objective. State what you want to resolve the matter. Is it a full refund? A repair? Replacement? Or even just an apology? You should provide a deadline by which you expect to receive a satisfactory response. State what you will do if this is not forthcoming. This could be sharing your experiences on relevant review sites and forums or one of the options below.

You can send the email with a delivery receipt should you need to take it further.

And if you don’t get that satisfactory response, then take the next steps you have outlined. You can choose to send one last email telling them what you are doing.

Use an Alternative Dispute Resolution provider

Most people will have heard of the Financial Ombudsman, The Energy Ombudsman and there are two providers for telecoms.

These are in the statutory sectors and companies in these areas must be a member of the appropriate scheme. Telecoms providers can be a member of Ombudsman Services: Telecoms or the Communication & Internet Services Adjudication Scheme

Ombudsman Services is the largest ADR provider in the UK and includes Energy and telecoms. The Energy Ombudsman has accepted more than 60,000 cases from consumers in the first ten months of 2021.

A spokesperson for Ombudsman Services says that

“Billing complaints are by far the most common type of complaint that we see, accounting for around two thirds of complaints across the sector.” Other common disputes include those around meters, customer service, payments and transfers. “We continue to work with providers and regulators to identify and address the key reasons for these issues.”

There are, however, a number of other ADR providers in non-statutory sectors. Many people are unaware of these and the help that they can provide.

For example, did you know that there is a Motor Ombudsman whose members include vehicle manufacturers, warranty product providers, franchised dealers, independent garages, networks and bodyshops? The Dispute Resolution Ombudsman along with the Furniture & Home Improvement Ombudsman (FHIO) and Rail Ombudsman provide Alternative Dispute Resolution (ADR) for the rail, retail and the furniture and home improvement sectors.

These schemes are voluntary and you will need to check if your trader is a member before threatening to go to an Ombudsman.

You can submit a case to an ADR provider 8 weeks from when a complaint was started or when you receive a “deadlock letter” [passive fixed!]. A deadlock letter is provided by the provider stating that it will be the final correspondence.

You can find a list of all the ADR providers on the Chartered Trading Standards Institute ADR Providers list.

More on ADR what it is and my work around it.

Small Claims Court

Ultimately you may need to go to the small claims court. Before this, you can threaten court action very effectively by showing that you mean business and this can often get the desired result.

Guide to the Small Claims court

Go to make-money-claim in England and Wales. For Scotland go to scotcourt.gov.uk and Northern Ireland NIDirect.gov.uk

Fill in all the details until “submit”. This should include everything that you are claiming for, plus the court costs which vary according to the amount you are claiming. Add in any out-of-pocket expenses, such as travel costs that you may have incurred or will incur in attending court. Then take a screenshot.

Email the CEO attaching the screenshot, forward the previous correspondence and change the subject line to “email before action”. In the email write that further to previous correspondence you are not satisfied with the response and will be taking the matter through the small claims court.

Give them a deadline by which to reply or you will click submit with no further recourse to them. This tells them quite clearly that you are serious about taking them to court, know how to do it and will do so. It rarely fails to do the trick!

If, however, this still does not elicit a satisfactory response, you can go to court. Costs vary depending on the amount you are claiming and in what part of the UK you live.

Showing you know your stuff and won’t be fobbed off demonstrates to the retailer that you mean business. Using these methods you are more likely to get the redress to which you are entitled.

How to escalate your consumer issue

Further help with complaining effectively

Top 20 Tips How to complain effectively

 

Cover of How to Complain updated 2019 large cow logo

 

If you need more help, information and tips with how to quote Acts, template letters and advice on how to complain effectively don’t forget the GET THE BOOK! How To Complain: The ESSENTIAL Consumer Guide to Getting REFUNDS, Redress and RESULTS!

 

101 Habits of an Effective complainer book cover with logo

 

 

101 Habits of an Effective Complainer provides you with more tips

 

 

email icon

 

 

Purchase and download templates to gain redress swiftly

 

 

Also more free tips here and on the Youtube channel.

To keep up to date with consumer news and The Complaining Cow sign up to the newsletter.